Online Picture Day Details

For our Colts Online Learning Academy Students, school picture day will be Friday, October 9th from 4 pm – 7 pm. Please use the attached picture form PDF to prepare for your picture day. You can print the form, fill in the information and bring it with your child on picture day or you can order pictures online using the link on the form.

Picture Form Below:

Parents and students will need to sign-up for a picture time using this link: (After you choose a time, please make sure to click “submit and signup” at the bottom of the page). Please do not arrive for pictures before 3:55 pm as the buses may still be in the bus parking lot. Please park in the bus parking lot (entrance on Friendsville Road) starting at 3:55, use the event doors for building entry, and proceed directly to the gymnasium for pictures. All parents and students will need to wear masks while in the building except while posing for pictures.

Picture Days for In-Person and Online Students

In-Person Students: We are excited for our school picture days. This is a reminder that school pictures for in-person students will be taken on Tuesday, September 29th at Cloverleaf Elementary School. We are changing the Spirit Week day from “Tropical Day” to “Dress your Best Day.” Also, if you child’s kindergarten classroom was planning for “Brown Day,” please plan for “Dress your Best Day” instead. We are sorry for the confusion.

Online Students: We are excited to be able to offer a school picture day for our online students. School pictures for online students will be taken at Cloverleaf Elementary School on Friday, October 9th from 4 pm – 7 pm. More details and a time sign-up will be coming to you soon through another all-call and/or through your teacher/facilitator’s google classroom.

A Message from the PTO Regarding Father/Daughter Dance Pictures

Long awaited announcement about photos from the Father/Daughter dance: please read the whole post as this is going to be a staggered delivery. If your student is enrolled in Colts Online Academy AND you have signed up to pick up meals on Friday 1-2pm, the PTO will have a table set up after the meal distribution to pick up pictures. We need the child’s name and grade. In person students, we are working on getting current class lists to put in teacher mailboxes next week. The picture came in with student name and last years teacher so we need to organize them for their current teachers. Lastly, if you are not in either, send me a pm so we can arrange a contact free pickup for your photos. Again, we will need student name and last years grade. I’m so glad that we (the PTO) get to provide a little sunshine and smile with these beautiful pictures! Please, if you have any questions, comments or concerns, direct them to myself or our executive board. The office and school have so much on their plates right now and we can handle this one- Jennifer Dawson. Please contact Mr. Moody at if you need Mrs. Dawson’s contact information.

PikMyKid Dismissal Update and Request


We want to thank you for your patience and understanding in the dismissal process with the new PikMyKid app. The second day of dismissal went much better than the first day, largely because our cellular service was stable for our devices. We want to continue to improve our dismissal process with the new app, and we are discovering new ways to improve the process daily. One improvement we are making for today is that we are asking you to not announce your arrival until you reach our new sign where the Buffham Road driveway meets the office parking lot. This is a temporary sign that will eventually be replaced with a permanent sign. The reason for this change is that every time a parent clicks announce while waiting in the Buffham Road driveway, it sends their information into our queue in the app, and then the first dispatcher you encounter (Mr. Moody… me) has to scroll through all of the names that have already been announced. If parents wait until they are at the edge of the parking lot to announce their arrival, then there will only be a few names to scroll through and the first dispatcher can assign your car a spot in line much faster. Thank you again for your help and understanding as we continue to improve this process.

News for Incoming Kindergartners!

Hi everyone! This message is for incoming kindergarten parents for face to face instruction.

This is a reminder that Kindergarten class lists will be posted tomorrow, Wednesday, September 9th by 4:00 PM. You will find them on the office area windows and the main event door windows.

Also, we have decided to open the school up on Thursday evening, September 10th, for you and your child to find their classroom. I have details below on how this will be done. Please adhere to the guidelines so we can make this safe for all of our families.

Here are the details for Thursday, Sept. 10th:

Each child can have one adult bring them to the building at the following designated times for their teacher:


Mrs. Shaeffer (Red Hall) Room B113

Mrs. Rickard (Orange Hall) Room C104

Mrs. Shannon Smith (Orange Hall) Room C115


Miss Watkins (Red Hall) Room B111

Miss Nicola (Orange Hall) Room C108


Mrs. Romanoff/Mrs. Leonhardt who is subbing for Mrs. Romanoff (Orange Hall) Room C113

Mrs. Sarah Smith (Orange Hall) C106

Items to note: 

  • Please do not come at a different time as we will only be allowing people to enter the building at their designated time to help maintain social distancing. 
  • All visitors must wear a mask while in the building.
  • We will not have teachers here during this time.This is only to help the child find their classroom and we do not want people in the building for a long period of time. 
  • Classrooms will not be accessible but you will be able to look in the classroom. 

This is to make sure we keep the rooms sanitized for our incoming students the next day.

  • There will be items placed on tables outside the classroom for you to take. This will include name tags and pick up numbers. 

Where to enter the building: 

  • If your child is being dropped off and picked up you will park in the parking lot off of Buffham Road and enter through the office doors. You will walk down the main hallway and look for the color hallway of your child’s classroom, (Red or Orange).
  • If your child is riding a bus you will enter from Friendsville Road and park in the bus parking lot and enter in the red or orange hallway where your child’s classroom is located.
  • Please exit out the same doors you came in. 
  • Please try to maintain social distancing at all times. 
  • We will have a staff member in each area to guide you.

If you are unable to attend during this time please know we will help your child find their classroom the next morning. We will have many staff members helping our kindergarteners. We look forward to seeing you soon! 

2020-2021 Teacher Classroom Assignments

We are providing this PDF representation of our upstairs and downstairs classroom locations in hopes that it helps you and your children find their teachers’ classrooms for the first day of school. If students know which hallways and floors to go to on the first day of school, then it will help us with getting all of our students to the correct classrooms. This is a more difficult task this year due to not being able to have a traditional open house. It would also be helpful if you could put some type of label on your child’s backpack for the first day of school, including their name and their teacher’s name. By the second day of school students will not need the tags. Thank you in advance for your assistance, patience, and understanding.

Free Breakfast and Lunch for All Student Through December 31st.

As you may have heard, Cloverleaf will be able to provide free breakfasts and lunches for all students through December 31st. We just heard this news through the state on Friday. Carrie Beegle, our Food Services Director will be sending out more information for families of students in our Colts Online Learning Academy regarding how to participate in this program while at home. For our in-person students, this means they can simply eat breakfast and/or lunch each day at school by putting in their order with their homeroom teacher.

However, please note that this news came from the state after the orders were already placed for Tuesday’s breakfast service. We will not have enough breakfast supplies to accommodate our students for Tuesday morning. We will only have enough breakfasts to feed students who forgot to eat breakfast at home or who come to us very hungry. Please plan to feed your children at home on Tuesday and we will be able to accommodate all interested students for breakfast starting Wednesday, September 9th.



We are excited to share that after careful consideration, our school will now be using a program to help organize the school dismissal process and improve safety. This program is a phone application downloaded onto your smart phone (found in the app store) and will allow you to notify the school of pick-up changes and authorize others to pick-up your child from school, alert you when your child has been picked up or sent home on the bus, as well as help organize the car line during pick-up. If you do not have a smartphone, do not worry, we can use the numbers from our new car tags for you to announce your arrival to pickup your children. All families will have car tags whether they are using the phone app or not.

The registration process is easy and we ask that all parents register with the phone application as soon as possible. Several resources are included below to help you understand how to use the application and assist you with this transition. Please make sure you register with your personal current mobile phone number or the app will not allow you to access your child’s information for security reasons.

If you do not think the school has your mobile number on file or if your child does not appear in your app’s home page, contact after registration, with an email address the school has on file, with your child’s name, school, grade, and updated contact information for you.

Anyone who will be picking up your child should also register themselves with the application. Their screen will be blank and they will not have any authorization until you allow it within the app.

Also, we will begin distributing car tags for any parents who would like ot pick theirs up early this afternoon, Friday September 4th from 1:00-4:00 pm under the front office overhang. Please bring your picture ID if you plan to pickup your car tags early. If you cannot pickup your car tags today, then car tags will be distributed at drop-off and pickup on our first days of school, Tuesday September 8th. Again, please be sure to have a picture ID to help with the car tag distribution process. Thank You for your cooperation! Please note: If you want to know more, go to this link


  1. Please bring a picture identification to receive your car tags
  2. Cards can be picked up on Friday from 1:00-4:00 or during pickup and drop-off on Tuesday, September 8th.
  3. Car tags will be required to be displayed in the windshield or on the dashboard on the passenger side of the vehicle during the entire pickup process.
  4. We have not yet received our PikMyKid stop sign. It will eventually be placed where the Buffham Driveway meets the Office Parking Lot. Until then, we will have a staff member near that spot at the grass island in the parking lot to help parents with announcing their arrival in the PikMyKid app.
  5. Please bare with us as this process is new and we know it may have some glitches initially before it increases our efficiency with pickup. We thank you in advance for your understanding.

Please check out the PikMyKid Resources below to help you with the download and registration process:

Cloverleaf Elementary School Meet the Teacher Videos, Slideshows, and Building Entrance Guide.

In lieu of an Open House this year, Cloverleaf Elementary Staff put together a Meet the Staff Video, the specials teachers put together a welcome video, and some grade levels put together slideshows they wanted to share.

Please enjoy this video put together by our Dean of Students and the Cloverleaf Elementary Staff.

Please enjoy the welcome video created by our specials teachers.

Welcome Back from the Specials Teachers!

The following links are for slideshows put together by first and second grade:

1st Grade Slideshow

2nd Grade Slideshow

The following Google Sheet link will take you to our Building Entrance Guide that can help your child know which doors to enter on the first day of school based on where there classroom is located: Building Entrance Guide